Resources for Mental Health and Addiction Services Providers

Funding Opportunities: Ohio Department of Mental Health and Addiction Services

For the state 2020 fiscal year, the Ohio Department of Mental Health and Addiction Services (Ohio MHAS) has funds available for several grant projects addressing mental health and addictions community and crisis service needs for individuals and families.  Additional information can be found on the Ohio MHAS website.


Consumer Outcomes

The Hamilton County Mental Health and Recovery Services Board (HCMHRSB) maintains a strong commitment to regularly and consistently measure the impact of services provided through its network of contract agencies.  In September of 2001, agencies under contract with the HCMHRSB began collecting data as part of the Ohio Consumer Outcomes initiative and continue to do so today.

Adult recipients of mental health services complete the 48-item Ohio Consumer Outcomes survey, parents/guardians of children and youth between the ages of 5 and 17 complete the 48-item parent version of the Ohio Youth Scales, and individuals receiving addiction services complete the 17-item Brief Addiction Monitor.  Survey administrations are generally conducted at the time of service inception, 6 months following service inception, 12 months following service inception, and every 12 months thereafter or at the time of service discharge.

Each quarter the HCMHRSB compiles data representing administrations completed during the previous 24-month period.  Use of a 24-month period ensures the capture of two administrations for each individual, including those having been in service for an extended period whom, as a result, are on an annual administration cycle.

Survey instruments, file specifications, and procedural manual


Shared Health and Recovery Enterprise System (SHARES)

SHARES is a health care information management system developed collaboratively among the Hamilton County Mental Health and Recovery Services Board, the Alcohol, Drug Addiction, and Mental Health Services Board of Cuyahoga County and the Alcohol, Drug Addiction, and Mental Health Board of Franklin County.   SHARES supports management of client enrollment, benefit management, provider contracting, payment processing, and utilization and outcome management.  The system includes Incedo Web (for Board processing), Incedo Provider Connect (provider portal), and various administrative tools and applications including Phaseware (Helpdesk) and FIAT (fiscal interface).

SHARES Provider Resources


Admission, Transfer, and Discharge Notification 

In accordance with ORC 5122-30-23(3) Facility Records and 5122-30-27(C) & (D) Transfer and Discharge Rights, within seven days of the resident’s admission, a copy of the written notification to the board serving the county in which the facility is located is required for each resident with a mental illness or severe mental disability.  Please FAX the Admission, Transfer/Discharge Notification form to the Hamilton County Mental Health and Recovery Services Board (HCMHRSB) at 513-946-8650 for all SPMI/SMI individuals referred to your OhioMHAS licensed facility.


How to Request Jail Clearance

Complete this form Request for Security Clearance  and send via email or fax to Don Evans: fax: 513-946-6360.
Please consult with your supervisor/clinical director before submitting as the Jail does not want an influx of CM’s from each provider agency.

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